~~ The Big AGM Problem ~~

Until now, organising a General Meeting (AGM or EGM) was one of the most stressful and time consuming duties of the management committee.

Annual General Meeting

Especially when you realise that the General Meeting needs to be organised in accordance with an extremely strict and complicated set of legal requirements.

AND if these are not followed exactly your meeting can be considered invalid along with any elections, votes, budgets etc.  This can then be used as ammunition by any debtor, lawyer or simple an owner/resident with a grudge.

~~ How we can help ~~

I can provide you a complete 'Done-For-You' general meeting organisation service.  My team will take over the complete organisation of your buildings AGM or EGM. 

This is a comprehensive service including everything from sending out the notices, performing all necessary quorum and voting calculations, guiding you through the meeting and help you make sure the regulations are followed.

We also have the options to help increase attendance using state of the art online meeting technology.

Leaving you to focus on the important bit, your presentation to the owners.

~~ How You'll Benefit ~~

As my team will handle all the backend side of organising the meeting you can focus on the important bit, your presentations to owners.  This will help make organsing your general meeting hassle free.

We will organise everything, and make sure that every owner is well informed, the meeting is held exactly as required under the regulations and proceeds smoothly. 

During the whole time you have my teams support, and I am personally available to answer any questions about the process you have.

~~ My Guarantee ~~

You will be amazed at how hassle free our 'Done-For-You AGM' service is, and I am so confident that you will love this service that I offer this guarantee.

After the meeting is concluded if you are not completely satisfied with the service you can get a full refund of your AGM package price.

Listen to what one of my clients has to say.


Whats included in the AGM 'Done-for-You' Packages.


Before the Meeting:

Pre-Meeting Notices

Prior to the meeting notices in English and Greek will be sent to all owners and provided to place on the building notice board.

Proxy Form Distribution

Owners who are unable to attend in person, will be invited to appoint a proxy so they can be represented and use their votes

Quorum Calculations

Prior to the start of the meeting, the quorum will be calculated and checked in accordance with the regulations.

Calculations of Voting Rights

Calculations will be made in the event a owner requested decisions by voting in accordance with the regulations.


During the Meeting:

Meeting Hosted By
Russell Flick

I will personally attend and act a host for the meeting, calculate quorum, organise voting and  guiding its progress.

FREE Meeting Venue

Our Larnaca offices are available to use as a meeting venue FREE of charge.  Including Refreshments & High Speed Internet Access

Committee Elections

Organisation of the Election of the Management committee in accordance with the regulations.

General Voting Calculations

Organisation of votes (budget, special projects etc) in accordance with the regulations.

+Minute Taking

A set of Professional minutes will be created detailing all agenda items, decisions, quorum and voting calculations.
(Gold, Platinum package)

Support & Advice

Throughout the entire process I am available to provide advice and answer any questions you may have on the AGM process.

+Video Recording

A Video recording will be made of the meeting and provided to the committee.
(Gold, Platinum package)

++Live Interactive
Video Broadcast

Allow unit owners to view a live feed of the meeting, and participate in any votes, discussions Q&A etc.
(Platinum package)


After the Meeting:


+Distribution of Minutes

Once the meeting is concluded, A Copy of the minutes, all presentatons, voting results, video recording will be sent to all unit owners.
(Gold, Platinum package)

++Online Hosting of Records

A Copy of the minutes, all presentatons, voting results, video recording will be stored securely online for 18 months after the meeting and available to all unit owners.
(Platinum package)


 ~~ The Package Options ~~

All of our package include the key items that make organising your AGM a breeze. 
However there are a few extras that can make your meeting even more of a success and increase owner attendance and interaction.  Just select the one the best suits your needs below.

Unsure of which option to get. 
Not a problem, book the Silver package and you can discuss the additional options during our 1-1 video call.

What happens after you book. 
Once ordered you will be contacted by my office to setup your 1-1 strategy call with me, during this call we will go through your meeting requirements, discuss any questions you have, set a meeting date and we will handle it from there.

SILVER

AGM Package

€349

Pre-Meeting

  • All Pre-Meeting Notices
  • Proxy Form Distribution
  • Quorum Calculations
  • Voting Right Calculations

Meeting

  • Committee Elections
  • General Voting Calculations
  • Meeting Host: Russell Flick
  • Free Larnaca Venue
  • Expert Advice Throughout
  • Video Recording
  • Live Interactive Web Stream

After Meeting

  • Distribution of Minutes, Video & Reports
  • Online Hosting of Meeting Records

FREE Bonus Items

  • Copy of the Communal Property Regulations
    (Value €19.97)



SILVER

AGM Package

€349

PLATINUM

AGM Package

€497

Pre-Meeting

  • All Pre-Meeting Notices
  • Proxy Form Distribution
  • Quorum Calculations
  • Voting Right Calculations

Meeting

  • Committee Elections
  • General Voting Calculations
  • Meeting Host: Russell Flick
  • Free Larnaca Venue
  • Expert Advice Throughout
  • Video Recording
  • Live Interactive Web Stream

After Meeting

  • Distribution of Minutes, Video & Reports
  • 18m Online Hosting of Meeting Records

FREE Bonus Items

  • 1-1 Video Meeting with Communal Property Expert Russell Flick (Value €97)
  • Copy of the Communal Property Regulations
    (Value €19.97)

PLATINUM

AGM Package

€497

GOLD

AGM Package

€397

Pre-Meeting

  • All Pre-Meeting Notices
  • Proxy Form Distribution
  • Quorum Calculations
  • Voting Right Calculations

Meeting

  • Committee Elections
  • General Voting Calculations
  • Meeting Host: Russell Flick
  • Free Larnaca Venue
  • Expert Advice Throughout
  • Video Recording
  • Live Interactive Web Stream

After Meeting

  • Distribution of Minutes, Video & Reports
  • Online Hosting of Meeting Records

FREE Bonus Items

  • 1-1 Video Meeting with Communal Property Expert Russell Flick (Value €97)
  • Copy of the Communal Property Regulations
    (Value €19.97)

GOLD

AGM Package

€397

Note: Under the regulations purchases like this are claimable from the communal fund as a justified committee/communal expense. 


 ~~ About Russell Flick ~~

Founder of the Cyprus Communal Guide. 

Russell Flick is An International Property Professional, Public Speaker and Author based in Cyprus.

Russell has been involved in professional property management in Cyprus since 2004 and currently manages in excess of 250 million euros of communal property in Cyprus, over this time he has built a wealth of knowledge and experience of both the management industry and the regulations that guide communal property becoming the foremost expert in communal property ownership, management and administration in Cyprus.

Russell founded the CyprusCommunalGuide.com as an information portal to help owners and committees by providing detailed and comprehensive advice on the full range of communal property ownership, management and administration.

Russell currently has two books being published which are Communal Property Owners Handbook and Step-by-Step Guide to Owning Investment property. These are practical books to assist property investors with information and procedures in acquiring, maintaining and maximizing investment property. In addition to his published books, Russell is a public speaker and writer for a number of Cyprus publications.

General  Terms of Service

There is no 30 page document containing thousands of words on every term and condition of this service, just a few bullet points to make sure you are fully informed at the time of purchase.

  • ​Specific AGM dates are subject to availability
    If after booking this service your preferred date is not available you can select a different date or get a full refund.
  • Our Larnaca Venue can accomodate up to 25 Physical Attendees
  • If you prefer to hold the meeting at the building or another location, additional travel charges will apply (see table below)
  • If a second meeting is required (lack of quorum) this will occur a €75 + plus travel fee supplement
  • Online Live Interactive Video Link can support up to 100 attendees
  • High Speed Internet is required at meeting location for Live Interactive Video Link
  • Online hosting of meeting records, video, presentations is for 18 months from the date of the meeting.
  • Cancellation of service prior to the meeting date will occur a €75 supplement.
  • All notices will be sent in English and Greek, General meeting minutes are produced in English but can be professionally translated into any language (additional cost applies)
  • CyprusCommunalGuide.com, Russell Flick, GMCY Complete Property Management Ltd (CPM) are not legal or financial advisors. No advise given should not be considered to be legal, tax, accounting advice. In all cases you should consult with professional advisors familiar with your particular factual situation for advice concerning specific matters before making any decisions
  • All information provided and services offered are provided under our site Terms of Use Policy

Travel Time
(Calculated from GPS One-Way estimated time from Larnaca 6025)

Per Meeting Travel Fee

At our Larnaca Venue (FREE)

€0

0-30 Minutes

€25

30-60 Minutes

€50

60-90 Minutes

€100

90-120 Minutes

€150

International Location

Contact us for a quote