ARTICLE: Management Committee Registration
One of the most common questions I am asked through my Facebook page and website is once you have setup your committee, what do you need to do to complete the management committee registration.
So in this article I am going to clarify how you demonstrate to owners and legal authorities you are a legal management committee and have the powers granted under Section 38 of the Immovable Property Law.
Do you need to register your Management Committee with the Land Registry?
It’s quite common to read on forums and social media about a requirement to register your management committee and submit the minutes of your annual general meeting each year with the land registry.
However, this is a myth as there is no requirement under the regulations to register your management committee with the land registry.
What was the original source of this myth?
While there is no requirement to register a committee with the land registry, there is a requirement to register a copy of any ‘Custom Regulations’ drafted under the immovable property regulations. It’s this requirement that many people confuse as a need to ‘register’ the committee.
It’s also important to note that submitting a set of custom regulations is not mandatory, there is a set of default regulations included in the law which are suitable for most committee’s needs.
How do make sure you are a legal committee?
You must make sure that your Annual General Meeting is held in strict accordance with the requirements of the immovable property regulations (www.Download-IPA.com). Paying special attention to quorum requirements.
As an optional step, you can employ an independent legal advisor or communal property specialist to assist the development and monitor the General Meeting. This will help you keep to all the legal requirements and give you an expert witness to how the meeting was held.
What documents do you use to show you are a legal committee?
You should create an accurate and comprehensive set of minutes for your general meeting. These minutes must go into specifics on how the meeting was held, paying attention to the key requirements of quorum and how voting was held. This document should then be signed by the meeting president and secretary.
If you employed a legal adviser or communal property specialist to assist/monitor the meeting, they should also sign this document, or produce a separate letter stating the meeting was held within all legal requirements in their professional opinion.
It is these minutes and any accompanying documents that acts as the management committee registration document and would be required by any government authority, bank or court will require to verify your committee’s legal status.
Looking for more?
If you are a member of your management committee, (or are looking to set one up) you will know that while the communal property regulations are comprehensive, they are sometimes a little difficult to understand and even once understood its not always easy to apply these generic regulations to your individual building with its specific challenges.
To help with this problem my most recent book the Ultimate Committee handbook gives you detailed and step by step instructions on every aspect of being on your committee and running your building. It explains the communal property law in simple terms including real world examples and instructions on how to best apply these regulations.
To get more information on this book, and view a book preview you can click the below link.
Unlock the true potential of your apartment building or resort with The Ultimate Committee Handbook.
The Cyprus Communal Guide
Helping you unlock your buildings true potential.